How to "then see OA" series of lectures How to combine with management [ZT]
China Construction Enterprise Management Association Microcomputer Service Center Technical Director Wang Jian 2002-8-28 Most OA systems are currently based on computer automation management of office affairs. The basic content includes file processing, transaction processing, text processing, file processing. , Schedule handling, mail delivery, collection, business trip attendance, file transition, electronic report, meeting management, vehicle management, etc., realize the management of daily workfrons. But a better OA system is far from simple, necessary integration into management ideas, introducing practical management technology, allowing OA systems to manage. Management is the driving force of enterprise development, but also has an office affairs due to management, so the OA system must stand on the basis of management to ensure the effectiveness and practicality of the OA system, some companies have been working after the OA system. More, the main reason is the positioning of OA and management, and the original is inverted. A good OA system should be planned as the core, to control the "people-oriented", "dynamic control", "transparent extension" office management idea. So how do OA systems combine with management ideas? Mainly reflected in four aspects of "Work Management", "Communication Management", "Management Innovation" and "Authorization Mechanism". This article first explains how the OA system is combined with work management. All office activities have been completed by the "people through work". Therefore, work management is the basic composition unit of the OA system. The depth of work management problem is also determined by the OA system application level, and the success or failure of work management is determined. Whether the OA system can facilitate management and assistance. An OA system embodies "people-oriented" design should be established in a three-dimensional stereo system system in personal work management, organizational work management and project work. Do your personal work management in office management, no matter what you work, anything, eventually through people, the essence of management is human. "Personal Work Management" system solves personal work efficiency, including individual summary, task, personal assistant, schedule management, and work processing. "Personal Summary" is an individual's review of the system of practical activities in the past period. Classification summary can be performed according to daily, weekly, monthly or year, etc., it is convenient for inquiry and personal summation. Managers can ask employees to give their work daily, weekly, monthly or annual annual year, can also be classified according to the time period required, and timely understand the progress of employees' work and tasks, grasp the progress, summarize work. Gain. "Mission Memorandum" reminds some important tasks that you will do, or can be created by me or other related personnel. "Personal Assistant" is a computer secretary of the personal office. It can establish its own electronic note according to the type of information. Various communication records can quickly classify various common information, which is convenient for future work in future work, providing more details Service. "Schedule" is used to set up a personal work schedule and give a tip at the set time to prevent missed important work and activities. Personal schedule management includes other people to arrange their own work, self-arrangement, to avoid time conflicts, but also let others understand their own schedule. The superior leadership scheduled for the subsidiary in the Organization Schedule, can also be seen in the "personal schedule management" of the subordinate personnel. "Work Process" includes work description, work report, work assessment, participant and participation department, etc., breaking each work is broken down, and it is easy to manage. Each work is equipped with Gantt chart to make the work show more. According to the nature of the work, personal work is divided into "responsible work", "work", "to be approved" and "established work", etc., this clear work classification, great convenience Query and processing. At present, most OA systems have difficulty implementing corporate business into personal work, and personal work management can make personal office and departmental office, and enterprise business organically organically.
Implementation organization management organization management solves the problem of joint work between people and people, and establish a complete set of work monitoring management mechanisms, finally solving the efficiency problem of synergistic work between the department itself and the department, systematically promoting the institutionalization of management work , Standardization and standardization. Work standards are also the basic standards for human resource assessment. The system can easily and flexibly establish users' departmental directory tree and role directories. The main goal is to jointly manage the various departments and individuals, and finally reach the scheduled management goal. Organizational management is aimed at the management of organizational classes in various enterprises, divided into departmental work management, work summary, departmental agenda and personnel management. The characteristics are as follows: (1) Management personnel at all levels can view the staff, department's work plan, work summary and progress reporting, etc., and conduct audits and adjustments to the plan, summary, etc. corresponding to its management level. (2) The work of the department first can use a variety of ways to describe: list, Gantt chart, work plan (time standard logic diagram, hourglass, single diagram and cross track map) form, work decomposition structure Forms and statistical reports. The time, logical relationship, progress, etc. of the work from all levels and angles is reflected. It is also possible to use the front front line technology, which can be used instant, intuitive reflection of the work plan and implementation. (3) The department can contain a child work. Each work can be decomposed into a specific child, and the child work can have its own person in charge, the process time, etc., while maintaining a logical relationship with the overall work. In this way, no matter how complex work decomposition will be clear, make the work arrangement in order, management is more relaxed. The function of the department work assessment is also very practical. Only managers can use the permissions of the work assessment, and the jurisdiction can be evaluated. The work assessment is also based on the establishment of the duties of internal institutions and jobs, and the classification is clearly established, the dynamic assessment is mainly, qualitative and quantitative combined, and implements all staff capabilities and performance assessments, and the award is excellent. (4) Management personnel can view the agenda of the sections, people's schedule, and arrange the ages for the next person according to the importance of the transaction, and can view the department schedule, leadership schedule, need leaders to participate The schedule arranges the schedule to the superior leadership. In summary, the organizational schedule can arrange the relevant personnel involved in this affairs once, and there is a reminder function, closely combined with the instant messaging system, and send the schedule to the relevant personnel through instant points. (5) The uncertainty of people is the most difficult to grasp the management of human resources management. Personnel Management Unit is an integral part of the department's work management, including personal data, working materials, resumes, and accessories, managers, can view basic information about subsidiaries at any time according to management scope to arrange according to employee capacity and expertise jobs. Organizational management is more in line with modern office management, which is a special system for management personnel at all levels, and is an important tool for management information and assistance decision-making information at all levels. Although organizational office work involves complex data, this system is relatively simple, management data often involves enterprise confidentiality, so when the user enters the system, authentication must be performed. Completion of project management daily office is divided into two types according to type, one is a transaction office, one is a project office. The proportion of project office management is large, and if it is still handled according to the previous transaction, it is difficult to meet the office goal, which is also not considered in the traditional OA. Only the type of work type is thoroughly analyzed, and the different types of treatment can be used to truly apply the OA system in hand, improve office efficiency. Organization plan in project management is a unit or department to prepare a design arrangement for the work to do in the coming period.
