The seven major problems of electronic briefings and eight relations 2003-09-07 ?? ?? Click: 694
Seven major problems of electronic briefings and eight relations
The official document is an important tool for government agencies to handle official and administrative management. An important part of "office" at all levels, units is to handle and develop documents, "Entry", and the office is a large number of units. Everyday work. Relying on network information technology to perform efficient and orderly electronic treatment of documents, it is an important part of e-government construction, which is the basic project of the overall situation of e-government construction.
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According to the survey, the government agency is now using the computer to perform text processing. Some units have realized the operation of document operation in varying degrees, and registration, review, proposal, operation, etc. Performance, implementation of document query, statistics, storage, flow transfer, electronic and internal network interconnection; some units in the official document in the official document by basic elements and operation process management, and expand into partial documents Library management; some departments have implemented specific networks, such as government private networks, some official documents on the website, issued paper transfer; small units realize network transmission and electronic management of all official documents.
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One of the seven problems: Insufficient understanding of the nature and role of electronic literature, some people handle electronic mistakes, the text handling computerization, many leading cadres accustomed to traditional office methods It will not be used or unwilling to use the computer and the network. It is believed that this is the matter of office. It is not possible to fundamentally recognize the revolutionary transformation from the traditional government office method, resulting in agency office automation, briefcase The interruption of electronic links makes paperless work unproved.
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???? Two big problems: system function single, hierarchical non-high electronic handling system is to use computer network function, realize drafting, review, instructions, distribution and communication registration, archiving, undertake, and pass through documents. The full management of the series of comprehensive documents. In the office automation system, the official document is a more complex subsystem. The complexity is embodied in two aspects: first, the system is a longitudinally, transverse interleaved integrated system, from the perspective, the official document system is organized by multi-level organizations To use, from the horizontal, the official document system is used by the various functional departments of the same level, and the document system of different tissues has different characteristics; the secondary brief processing process has diversified characteristics, in general, different tissue levels of document processing flow Different, it becomes complicated due to the influence of many factors.
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In summary, the current electronic managing system design has not completely abroad traditional documents to handle thinking, and use computer software to imitate traditional manual processing mode, do not pay attention to software development and office business processes. Regeneration and integration.
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???? Seven major problems: safety hazards can not be ignored, confidentiality needs to strengthen the emergence of electronic literature, so that the secret carrier has undergone revolutionary changes, information dissemination from "tangible" to "invisible", easy to produce people Ideological paralysis. The confidentiality measures of the past "lock cabinet", "closed door", "optimist" have been difficult to adapt to the needs of the times. Some institutions, the unit pays attention to the paper officials, and the electronic briefs stored on the hard drive will be disposed at will, and they will not talk about confidential management. On the other hand, electronic briefing is spread and stored in the network environment, which is very vulnerable to hacker attacks, causing serious consequences such as unscad, information stolen, deleted or rewritten, and worry about electronic means security, to a large extent Curb the promotion of document processing.
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???? Seven major problems: fund targeting imbalance, development and application of outline the development and utilization of electronic literature and utilization lacks correct understanding, heavy hardware, light software, heavy construction, light application, heavy network, light information phenomenon Still stronger. For a long time, a large amount of construction funds in the government information department has been put into hardware equipment, and the application department lacks special funds and technologies and technologies for information collection, update, and deep processing. ????
?????? Process processing electronic requirement to standardize the traditional document processing business, which requires a lot of fundamental work, such as standardizing the text, formatting, standardizing, and system code for existing briefing, standardization, and system code. System classification, etc. At present, there is currently, managers, applicants, and technicians lack business communication, coordination, and integration, so that some systems have never been applied after development.
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???? Seven major problems: Planning lag, standard non-unity is currently related to the national standards or methods related to the official documents mainly include "National Administrative Organs" (GB / T 9704-1999) and "National Administrative Office "It is all for paper official documents, although it is also considered to electronic literature, this norm is simple and rough, and it is impossible to adapt to the need for electronic treatment of documents. Some organs, units often manage electronic briefs, design document processing software, often, their own systems, standards, and standards, resulting in new duplicate construction, resources cannot be shared, leaving the future electronic managing and system integration The problem.
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???? Seven major problems: the lack of composite talents, the civil servant knowledge structure needs to improve the implementation of document processing electronicization, need to be familiar with the document processing business, and master the composite talents of modern information technology. Electronic public text processing system electronic, trial, operation, transmission, transmission, etc. are electronically, networked, and all parties, including auditing, leadership of the document, can master computer operation skills . Existing organ workers are mostly limited to the insufficient knowledge reserves, and the management of more complex computer applications and information systems is difficult to adapt.
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???? Seven major problems: electronic legislative blank, effectiveness is difficult to determine that my country's electronic officials do not have the same legal power with paper officials, which has become a bottleneck of paperless office and e-government development. The electronic signature, electronic signature, electronic fingerprint, etc. from the government, has not been a problem, but its legal status has not been confirmed; the official documents downloaded from the network, the authority is not strong, the credibility is not high, especially As the law, regulations, the policy is provided, and the effectiveness is difficult to determine; in addition, if only electronic literature is only an archive, it is not recognized. If these problems do not resolve, the electronic brief will continue to stay in the existing level, it is difficult to have a fundamental breakthrough, electronic briefs and paper documents "double-track" operation, paperless operation is difficult to achieve.
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One of the eight major relationships: Electronic language and paper official electronic means of operation, transmission, storage, etc. Digital product, compared with paper official, electronic public text has small storage volume, fast retrieval speed, Long-distance quick delivery and simultaneous meetings of multi-user sharing. With the application of computers and network information technology, more and more official documents are directly generated and transmitted on the computer, and there will be more and more electronic literature. However, compared with the paper official document, the electronics also has the limitations that cannot be overcome. If the information is separated from the carrier, it cannot be read directly. It must be rely on software and hardware to identify and use; electronic briefs are easy to modify, copy, modify Thereafter, it is hardly legally recognized in authenticity, integrity, and credentiality. Therefore, it is currently even in a period of time, and it is impossible to leave the paper documents and the electronic public text will be coexisted with the paper documents.
???? We should correctly understand the essential function of the official document - to deliver information, understand the relationship between electronics and paper official documents, and break out the habitual psychology of official statement, establish a new concept of digital documents. For electronic literacy, the appropriate management approach should be developed according to its characteristics, so that it is complementary to paper briefcase. ????
???? Eight relationships: electronic seals and electronic certification For paper officials, the seal is an important sign for the entry into force of the official document. For electronic literature, whether the seal is also required to be an effective sign, it is worth discussing. The electronic seal is generated by dedicated software and requires more expensive color laser printers to print red sections. On the one hand, due to color and printed, the printing of the electronic seal and the seal used in the paper document is not exactly the same, so that there will be two seals of the same issuance authority. If it is sent to the electric sheet, it will print the paper official document, and there will be a phenomenon of using two seals in the same document. On the other hand, the electronic seal is generated by technical means, so it is easy to steal or imitate by a technical means.
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In fact, the key to the problem is how to authenticate the true and effectiveness of the electronic means, that is, how to confirm if the received electronic means is sent, if the electronic authentication is done, the electronic seal The role is nothing more than people's customary psychological requirements for people 's red charm, red head documents. Electronic briefings do not necessarily have to deliberately generated with red electronic seals, but should have an electronic certification mark.
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???? The three major relationships: Network media and traditional media network media are called the fourth media after newspapers, radio and TV three traditional media. Compared with traditional media, the network media has convenient retrieval, high timeliness, The information publishing range is wide, accurate statistical audience. On the one hand, we should give full play to the characteristics of the network media, enrich the information form of electronic literacy, such as trying "multimedia official documents", not only using characters in electronic briefings, but also uses sound, images, animations, etc., this will be great Improve the propagation effect of the official document. On the other hand, you should use the network media to publish document information, and even document publishing online media as standard text. If you set up a specialized-managed electronic public publishing center, once the official document is released, as official text, Cannot be changed, deleted, at this stage, try to implement on a unit internal network, bid farewell to the traditional working method of "Copy-Reprinted - Copy", and gradually implement paperless office.
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???? Eight relationships: Electronic language and electronic files have electronic public texts that save value in archives, and must be archived. The electronic file is formed after the electronic public archive. For archiving management of electronic literature, it is not appropriate to cut, it is best to step down. The first step is to archive the paper documents and electronic public documents. The method is to store electronic public backups with a vectors that can be stored offline, making a double backup with a paper and disk (CD, Tape), and archive management, but to maintain a certain connection. In this way, the paper official will be fixed, solve the problem of electronic literary content, and to ensure that their legal utility can also be used to record the electronic public classification group, and the electrician is reserved in retrieval, storage. Advantages, there is a good protection of e-civil literature efficient and convenient use of electronic literature. In the second step, gradually implement the document integration, this method is to introduce file management work in advance to the operation and management of electronic briefings. In the formation of electronic officials, the e-brief life cycle table is established, and the electronic faculty and electronic archive management are unified. It is conducive to the formation, collection, accumulation, identification, archiving and the storage and utilization of electronic files after archiving and archiving to ensure the authenticity, integrity and effectiveness of electronic literature. ????
???? Eight relationships 5: Autumn transport paperless and document integrated official document paperless remote transmission (electronic briefing) is actually safe to send and receive encrypted emails on a dedicated communication platform, electronic public communication can be implemented A "point" to multi-"point" transceiver function, simplifies the complicated work links and procedures, which promotes the effective and rapid conversion of the government, is not only the transformation of the traditional issuance method, but also the transformation of the office method.
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???? Currently, electronic private transmission management typically requires receiving units to receive electronics, print into paper officials through color printers, and then enter the process. In fact, the transmission of electronic officials should directly enter the electronic manual operation management system of the authority, to achieve the conversion of the elements of the official document, and the documentation should be achieved, and the basic information of the official document will be directly converted to the archive management system. In this way, it can greatly reduce manual operation and repetitive labor, avoiding human mistakes.
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????? Process processing electronic components must truly improve office efficiency, reduce the purpose of office costs, must implement document processing full electronic and paperlessly on computer networks, and achieve pair (central, national agencies), (City, county), left and right (party committees, governments, people, and political divisions, direct units) interconnection. To achieve a full-scale paperless, the legal effect of electronic private document transmission, electronic approval, trace modification, electronic signature must be recognized. At present, before the issue of legal effects that have not been solved by e-brief, the more practical way is to print the draft in the process of e-artwork, documentation, transferred into paper officials, contributors, documenting, issuers, etc. To temporarily solve the problem of its legal effect.
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???? Eight relationships: Art handling standardization and personalized briefcases include process, handling, forming, transmitting, storage, archiving processes, etc., electronic means processing systems can help with office workers have promptly grasp the information about the official documents And provide inquiry, statistics, printing, projection, leadership approval, archiving, etc., playing the role of improving office efficiency and quality. In the process of manually transitioning into electronic means, the process is to change, the organizational mechanism, and the change in management will also affect the process. In the document software design, it should pay more attention to the reconstruction and integration of software development and office business processes, and information technology should be used to specify document processing. In order to prevent the briefcation from being handled, the paper branch will be canceled, and the computer is handled by computer, and only the official documents registered after the computer can be handled, and the official document is in vitro cycling. While strengthening the review of the official document, it should be simplified as a simplified process, streamline the operational link, and improve the operational efficiency of the official document. ????
???? Software design technology standards, etc. According to the "National Administrative Organization Format" standard, the format of each variety of administrative organs can be automatically generated in the electronic manual document processing system, and the position, font, font size of the official documentary feature can be automatically generated, and the keyword can be automatically defined. Arrange the main delivery, Cc.
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According to the official document processing standard, the time limit can be set in the electronic manual text processing system. When it is reminded, the communication prompt, the urgentity reminder, the depth warning, etc., the relevant information information, the auxiliary official writing , Automatic school pair, automatic writing, etc.
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???? Eight relationships: Both civil resource sharing and security sharing and confidentiality have always been a contradiction problem. To solve this problem, you must strengthen security and confidentiality. Electronic language can meet multiple user sharing requirements, but the sharing of official documents is not limited, but can only be used by approved personnel. A secure and reliable encryption mechanism and grading permission control should be established in the electronic facilities system, and the work hours, objects, and operations, and modified content of all staff of the login are tracked and registered. In addition, regardless of any official document data, the system must ensure that it is safe to prevent the data caused by human damage due to the accidental failure of hardware. To ensure data security, it is also important to do data backup work.
