What is trace remains in the management of enterprises, often involves the issue of traces. A text file that issued text is often modified by different users, and the revised traces are required to be reserved during the process of processing. In archival management, it is often required to save a document with traces. In fact, users typically use the text editor Word to have traces of the feature. On the Word toolbar, right click, select the review in the pop-up menu, you will have a review toolbar. There may be different toolbars in Word97 2000 XP. In general, the annotation button is displayed in Word, it will be displayed in other colors. When the mouse is moved to the above, the username here will display the user name here is the user name, select menu: Tools -> option -> user information. By changing the user name, you can change the username in the trace. However, it is imagined that the official document drafted and changed in Word. The user's manual process. 1 drafter drafting a Word document. 2 Word documents are sent to a review by the process. May be sent by floppy disk copy, sharing, and mail. 3 Explosives Open the Word document, open the review toolbar, and change user information for your name. In the "revision" button in parallel. In this way, his changes are displayed in other colors. In the case of more than 4 reviewers, as long as the user information is different, the colors of different users' changes are different.
Users can --- accept the revision to make the revised traces disappear. Refuse to revision: Restore the revision status. Do not view the revision: Make the revision not displayed in other colors, but the amendments still exist. View Revision: Make the revision in different colors. Remember: These are all functions provided by Word. Disadvantages in the manual process: 1 The biggest disadvantage is the version of the version. Because if the document is retired in turn, if parallel, many people will make the documentation difficult. Unable to ensure that the document received by one is the latest. 2 Users have to do a lot of manual work. And if he learns to change your name, if you change your name as the name of the leader, his traces are the same as the leadership.
Electronic process implementation: If you carefully study the user's manual process, you will find that the trace reservation is easy to implement, but how difficult is to ensure that each user can open the latest document and can be updated after the document can be updated. Document Storage System ---- OA System ----- User. The user clicks the "Text button" in the OA's message, the OA system downloads the document in the document storage system to the client's machine and opens. Traces are automatically retained when the user changes. The changed document is saved back to the document storage system and may overwrite the original document. Download and open it very easy. It is hard to save back. After the user needs to save the Word document, open the OA's message, upload the newly saved document back, if you want to overwrite the original document, you must first delete the previous document. If you can convince users to do this, you can use it without a configucy. The control is doing this series instead of the user. The user may not feel what we did, but there is still some workload after actually there. Not to mention that someone often sells this control in the Note Forum. There is also a loss of sale, and the SARS period is sold.
