Let your e-mail make more
Considering the time spending the email - check the mailbox, read the email, write emails, and occasionally need to click attachment, we will suspect that you may not waste time. You will think we should have more effort in terms of organizing emails.
Perhaps you are like all e-mails you received in the world, all emails you receive are stayed in the inbox, waiting for it to save dust, spider web, become electronic waste. Some emails can even be traced back to the Magna Carta era. The basic attitude of your email is: If you work more than 10 people or companies, you will copy the email to your favorite colleagues, I hope I don't have to do more work to handle it. This attitude is also suitable for sending mail: you will write it up, the subject is usually a word that is inspired, such as the 'conference', 'proposal' what, then send, only a blurred impression in the mind: yourself Do you save a backup? If so, where is it saved? and many more.
In the medical community, this symptom is called 'email chronic swollen disease'. The currently known treatment method is 'strict control of your inbox', the following is a trick:
First of all, no matter what email program you use, even if you log in to the email with Yahoo! or Hotmail's service, you should take your own inbox as a waiting room or rest. room. When each trip is over, you must clean up. This means, either you should delete all read mail, or more realistic, transfer your email from your inbox to other mailboxes or folders. So, you should take some time to build some folders and subfolders. Once you have read the email, remove them from the inbox. I have about 20 folders, it is very easy to use, even though I am trying to find ways to avoid hoarding email hoarders. Tell you a trick, this is the secret of expert David - David Allen: Create a special folder called 'Memo', put it as a full of you, but still The mailbox for the handle to process. (If you want to make sure this mailbox is always in front of the mailbox list in the alphabetical order, you can change the folder name to '! Memo') The most important rule is: Let your inbox always remain air.
If you have a lot of emails, the removal work will take time, so you have to build a filter. Filters will automatically transfer those topics, senders, and recipients, etc., and transfer them to a specific folder directly to a particular folder. This way, you only need to set a filter to search for the email address, any email from your team's colleagues will be transferred to the specified mailbox. After receiving the message, they are automatically assigned to the corresponding folder. Built as much as possible to build the filter you need. That, you will save time and will not spend your day because of this recognized most tired way. Another trick: Confident that the filter is also played on the message, so that all your writes will not be stacked in the send box, but save it in a certain mailbox.
If you do all these work, your email system will look more order, faster. Of course, you have improved space. Let the address thin have a reason that will make the sender process easier. Some email programs can automatically add all mail addresses that receive or issued to your address, which is good, but it may also make the address thin full of garbage. Occasionally, your address is thin, delete the email address you will never use, if the program supports, it is best to determine that each email address has an alias that you can easily identify. The email alias refers to the referlication of the email that is convenient for users. For example, you don't need to remember a complex email address like htgopher56@yahoo.com, you can give it a Harry Home alias. When you need to send a personal email to Harry, just type Harry Home in the address bar, the mail system will automatically identify and automate the input of the remaining content. This saves a lot of time. The subject bar is a good opportunity to save time, keep the recipient neat, but it is also a waste of waste. For example, I send a company to a company, I will first type the 'media inquiry' in the subject bar, then write the name of this company or product. They are likely to keep the original theme bar unchanged while replying, which means that I need to do it is: Use the 'media inquiry' to set a filter. This way, all sent messages will be saved in a specific folder. Some good mail programs, such as the new Barca, which is launched by Poco Mail (purchased by www.pocosystems.com website, selling price of $ 60), allows you to change the subject bar of the message already received. Therefore, the above operation will become easier. The primary rule is to give an email a useful subject, as unique as possible, so that the subject is as possible to include words that can be used as a filter.
In fact, I will suggest that you are more courageous to adventure, try to use the email system other than software. Common Outlook, Outlook Express, and Eudora have their own advantages, but there are many other options, those software that makes it easier to organize emails.
My favorite is Courier (from www.rosecitysoftware.com website), priced at $ 30). It allows you to show a different color to the email, such as all the emails related to Indonesia show purple. But now there is two softwares, some functions are envious: a new version of Bloomba, which is launched this month, purchased from www.statalabs.com website, selling price of $ 60), with powerful search function, make This email program has become a database. Another model is a new Barca, which reflects the deep thinking about how to better use email.
All in all, the more time you spend on the establishment of the system, the less you waste it on the time of finding the email. You won't be in an important meeting, while burying your head in a big pile, you mutter 'I want to find the email in the end'?
The following is a trick to LoosewireBlog.com:
What I said did not cover the problem of how to organize emails. You may prefer to be simple, don't like complication, so you may be willing to try some other functions, but quite good email systems.
For example, Opera Browser (Website www.opera.com) comes with quite mature email programs; additional, open source browser Firefox Binding Email Products Thunderbird (website www.mozilla.org) is also very popular.
Then the online mail system, like Hotmail. I have always avoided them, because I often take a notebook computer, and I found that online mail systems are slow. However, because many Internet cafes provide Internet access speed and day, more and more professional people start using online mail. Bob Cullinan is a media consultant in California, often travels, he believes that online mail systems allow him to enter any of the corners of the earth. Another tempting online mail system is the appearance of Gmail (Website Gmail.google.com), which has a free storage space of 1 G. Other email services also have gaps unless you can store how much mail can be stored online is no longer a problem. How will online mail systems change your habits of email?
Heinz Tschabitscher said that the online mail system is the direction of development. He is writer on the information portal About.com (URL E-MAIL.ABOUT.COM) writers about the article. He believes that because Gmail can provide a fast search for email, the same topic's automatic link or index, so there is no need to establish a personal folder again.
There is also an advantage in the online mail system: if you have a virus in your computer, you won't lose all emails because they are stored on the Internet. If you are using email programs, there are other ways to implement this goal: it is the Internet Information Access Protocol (IMAP, Internet Message Access Protocol). Simply said that IMAP is to make your inbox more intelligently with the server, and all messages are stored on the server before you download. Many people use the old post office protocol (POP, Post Office Protocol) that can only find your mail account, download all the content to your computer. Your email can only be in one place, or a server, or your computer.
However, IMAP can create two backups of your inbox and make sure that both backups are exactly the same on your servers and your computer. Of course, things are not only the case, but this is the basic concept. Where is the benefit? On the one hand, as long as you have a mail program, you can remember your settings, you can check the email anywhere. Second, since you have two mailbox backups, you will never lose your email. The disadvantage is that due to some reason, there are not many procedures for IMAP, or there is not much program that can support IMAP very well. If you are bold, you can try it.
My suggestion is: Use Thunderbird, it seems to be better support IMAP than most programs.
