Project management application analysis
Xi'an XX Software Co., Ltd. OSHJ :-)
Summary:
Due to the characteristics of the creativity and multidisciplinary participation of the system integration project, the disciplines must coordinate and cooperate to produce the best results. In terms of conceptual, the project is to organize the work to implement completion, and project management is to make the project to analyze and manage costs, people, progress, quality, risk, etc. in order to complete the project. activity. Project managers should seek balance from a limited range, time, cost requirements, implement planning, implementation and control of the entire project to facilitate the risk of minimizing project implementation. There is no essential difference between system integration project management and traditional project management. It is only a relatively high requirements for the IT industry and traditional industries that have improved technology technology. The proportion of software integration has increased, and the software project is uncontrollability to add difficulty to project management, a bigger risk of project implementation, from the beginning of the project, analyze and project implementation, to the process completed There is no risk in there is no risk. Therefore, how to manage system integration projects, grasp the progress, control costs, and ensure quality during the entire implementation of the system integration project, it is very important.
Project Management has been fully applied in the process of integration of five construction systems in Shaanxi, according to the contract and detailed design plan, using project management and Microsoft Project2002 tools, program management, procurement management, cost management, Progress control, staff arrangement, finishing work, etc. to ensure the smooth completion and acceptance of system engineering, so that the project completes the results of customer satisfaction.
Key words:
Project management, case analysis, staff arrangement, completion and acceptance
table of Contents
1. Overview ... 3
2. System planning ... 3
3. Time management ... 4
3.1.1 Activity Sort and Progress Program ... 4
3.1.2 Progress Control ... 5
4. Human resource management ... 6
5. Purchasing Management ... 7
6. Cost management ... 7
7. Communication management ... 8
8. Quality management ... 9
9. Risk management ... 11
10. Computer Information System Integration Project Management Summary ... 12
Reference literature ... 12
1 Overview
The entire project is the information management system of Shaanxi Fifth Construction Engineering Co., Ltd., including an integrated information management service system integrating office local area network, OA system (information acquisition, processing, transmission, and release, etc.), information website, and PM2 project management software. The superior leadership and the shortcut channels of subordinate, the General Administration and the subordinate information exchange can effectively improve the work efficiency of the management department. The overall investment of the project is 1.62 million yuan, the network wiring system is 780,000, OA system construction is 400,000, PM2 The project management software is 400,000, and the information website is 40,000. This project management is only the management of the engineering part of the network wiring system.
This project solution mainly includes the following parts:
1. Network integrated wiring of the Sijian Administration of Shaanxi and two branches;
2, system integration of VLAN network, local area network security connection;
3, the implementation of the OA system;
4. Development and implementation of the information website;
5. Implementation and secondary development of PM2 project management software (safety management module);
The results of the two parties: The second development of PM2 as the continuation of the project, deemed a new project to determine the final specific implementation and final date.
2. System planning
The construction period of the five construction project is relatively large, and the customer's requirements are not high, and the whole system is stable and the new function (secondary development). Network construction is the basis of the entire system platform, and also involves the deployment implementation of the later software, so the success of the network wiring project has ensured the success of the entire information engineering. The effective work of the project manager has a great relationship to the construction of the system. The project manager and Party A (Shaanxi Fifth Construction Engineering Co., Ltd.) conducted communication, Party A dispatched an employee (network administrator after project acceptance) to track the construction of the entire project and proposed a written proposal for the project in the process of construction. In order to provide a reliable basis for future project acceptance. In the company's internal strengthening of work, develop strict plans, so that the project is implemented in accordance with a feasibility project plan. 3. Time management
3.1.1 Activity Sort and Progress Scheme
The information of the information construction of this program is divided into three phases.
1. (Phase I) Five-Year Administration and two branch office integrated wiring systems, establishing a LAN (intranet) of office building, can achieve all workstations interconnection, conduct information sharing within the local area network, data transmission, external network ( External network), connect Internet, architecture firewall, external mail server, provide a safe, fast, unblocked channel for publishing and collection of foreign information.
2. (Phase II) The Office OA system of the General Administration and the branch, complete the operation of each functional module, the construction and operation of the information network.
3. Implementation and trial operation of PM2 project management software.
Contracts require network wiring system projects for 40 days, software system project is completed in 120 days.
At the beginning of the wiring project, the project manager arrives at the actual situation of the site. According to the specific structural planning of the network construction engineering drawings, the project is handed over to the system integrated network cabling manager, allowing other implementors to determine the difficulty of construction, understand the specific matters of the project.
The project manager understands the project objectives and scope when planning the project. In this project, the first is to complete the network hardware construction of the General Administration's office, and then complete the two branches. During the implementation of the project, the project manager followed the progress of the project and guaranteeing the implementation plan to be implemented and delivered on schedule. Timely adjust the work adjustment next time in the actual implementation phase of the project; in the implementation process, the adjustment, the scope, and the plan adjustments should be adjusted, and the corresponding plan adjustment is also adjusted in the adjustment process. And report to their respective leaders.
The planned elements include task segmentation, how long, delivery results, implement specific transactions on each person in the project team. According to the network information construction project (40 days of construction), the project manager uses Microsoft Project2002 to formulate a more detailed engineering construction plan, milestone. as follows:
Engineering construction plan:
Work milestone:
3.1.2 Progress Control
The progress control of this project is mainly guaranteed by the institutional system.
The progress inspection meeting was held at the end of the project execution phase, and the respective hardware and software managers and Party A network administrators organized the "Meeting Chief" report, reported to the project manager and their respective leaders. The project's case will enhance their respective communication, project semenesis, and check the completion of the implementation of the project team and determine the next week's work plan while discussing the proposed disputes and issues at the project session. The project's case was determined at 2:00 - 3: 00 in the afternoon, requiring participants as members of the project team. For conferences for consideration of overall project progression and project risks and disputes, the situation is always convened, mainly consisting of project managers and core project team members, and reports high-level negotiations for both parties.
Project Status Report: Project Manager's working hours and fees for each working stage, submit "project people's report" and "project cost report" to the project team leaders. It is related to major issues such as implementation scope, start-up time, and personnel changes, and project managers should promptly report, form unlimited. 4. Human resource management
1 project manager in the entire project
One of Party A network administrator
System integrated network wiring manager 1
6 project construction staff
OA software development manager 1
1 module and database analysis design
2 articles
4 software developers
Software Tester: 4
Software implementation is 1
1 overall tester
At the arrangement of the personnel, the human resources of the company and Party A are fully utilized, and the organizational map is developed in the construction stage, making the distribution of people more reasonable.
Organization Chart:
The organizational map can clearly understand the personnel configuration of the project and clear the nature and responsibility of the work.
5. Purchasing Management
The entire network system construction has been accompanied by the procurement plan of the device, the project manager formulation phase. When doing a project plan, the equipment that requires the entire project requires statistics. It has been planned to issue the largest procurement cost plan (high-level leadership) to the financial department and company management department (high-level leadership) by the initial inquiry. In the actual procurement process, the supplier's assessment is also a problem that cannot be ignored. The choice of suppliers is in accordance with the company ISO9000 quality management system, the application company's procurement management process. Ensure the quality of the equipment and the post-acceptance terms. Purchase is divided into the following stages
1. PVC materials and related accessories purchase (local purchase), cost application 6,000 yuan (1 working day)
2. The purchase of the network cable is 9,000 yuan (1 working day)
3. Wiring module equipment purchase, cost application 25,000 yuan (1 working day)
4. Cabinet and wiring frame purchase, fee application is 15,000 yuan (2 working days)
5. Network equipment purchase, cost application 320,000 (time is 7 working days)
The project manager in project procurement management should consider the profit of the project, and the cost is controlled at the lowest limit. There is planned procurement to meet the progress of the project, and it also reduces the waste of materials. The equipment is in place to ensure the accuracy of the plan, so that the project is more ordered in the management process.
6. Cost Management
As the profit center, the project must be assessing income and cost. In the form of income, the cost of controlling investment is the only means of improving project profit margins, and the project manager needs cost awareness to ensure the implementation of the company's strategic project.
The cost of the project is not intuitive, the project manager understands the cost composition and cost management method for system planning, selection of suppliers and contract negotiations.
For implementation projects, the cost is mainly implemented and maintenance costs. Improve the quality of project implementation, establish a customer's internal support system, reduce legacy issues.
Project Cost Management: The project personnel provide services to customers according to the contract and its attached agreement, and the project manager conducts project team leadership according to "Implementing Log" at the end of the week. If it is the cost of increased work extension due to Party A, if the extension is exceeded, the project manager will add the implementation costs with Party A.
The cost involved in the implementation of this project is mainly mainly equipment procurement and general bureaus, two branch transportation, equipment transportation costs. There is no engineering delay during construction. The devices procurement use the agent directly recommended by the manufacturer. The quality of the product is guaranteed, and the foundation is made for future acceptance.
7. Communication management
In general, in a relatively complete communication management system, it should contain the following aspects: communication plan, information distribution, performance report, and management. Communication plans determines the information communication requirements of the project officer: Who needs what information, when is it necessary, how to get it. The information release makes the required information to the project unparalleled person. Performance report collects and disseminates execution information, including status reports, progress reports, and predictions. After the project or project stage reaches the goal or after the term is terminated, it needs to be tailing. The management of the finisher includes the formation of the project result document, including the project record collection, and analyzes the effect of the final specification, the effect of the project (success or lesson) And the archive of this information (in future use). When preparing a project communication plan, the most important thing is to understand the organization and do a good job of project officers. The organizational structure of the project manager usually has a large impact on communication requirements. For example, the organization requires the project manager to perform progress to the project management department, and this must be included in the communication plan. The benefits of the project officer must be affected by the success or failure of the project, so their needs must be considered. The most typical and most important project doors are customers, and members of the project team, project manager, and his boss are also more important project universal people. What information is required for all these people, whether the information required for each stage is different, and what is preference in the way information transmission is needed. For example, some customers want to submit a progress report weekly, and some customers have hope to communicate with the weekly reports, and some customers want to check the results of the project regularly, and the various situations should be considering. The results will be reflected in the communication plan. Can meet the information needs of different people, so that the communication system established will be comprehensive and effective.
This project is particularly important because of the three software systems, and there is a secondary development, and the management of communication is particularly important. It initially adopted written communication methods, such as internal memo used in each project team, and uses customers and non-company members. Project reports, daily newspapers, weekly reports, newsletters, change notice, etc. With the progress of the project, verbal communication includes meetings, review, private contact, and free discussions also increase. This way is simple and effective, it is easier to be accepted by the client. Since the customer has a combo friend, we have a good agreement in communication, clearly, and avoid understanding of factors such as cultural background, national differences, use words. . Successful communication management enables customers to formally and informally communicate with us. In the later stage of the project, some construction workers have even formed friends relationship with customers, and customers understand some of the small problems we encountered in construction. And try to help us resolve them together and are very beneficial to the implementation and acceptance of the entire project.
8. Quality management
The situation of the project will appear and may result in project errors, mainly working problems. Problem management is an important responsibility of the project team, and it is also the basis for ensuring the success of the project. The focus of problem management is to solve the problem or prevent the deterioration of problems. In the process of project management, it is necessary to ensure that problems in various phases are found and resolved in time. The problem should be properly resolved before the next project phase begins.
Problem tracking is performed in the following manner: Discover problems in time - "Tracking Questions -" Solving the problem.
The problem finds that people reflect: Project group personnel verification issues, confirm the problem type, analyze the problem of submitting, and decide whether to take the following measures, respectively, respectively:
1. Reject: Refuse to submit the problem, because it is not related to the project or exceeds the project;
2, the problem postpone: postponed the issue of submission, due to its affiliates or not resolved;
3. Problem reception: accept questions related to projects;
4. Sort the problem: Determine its priority based on the impact on the project;
Analysis Solution: Assign the person in charge to resolve as soon as possible in accordance with the priority order.
Problem resolution: Project Manager checks issue progress and status every Friday, shutting down a resolved issue, and urges all unresolved problems to solve. Problem descriptions should be as detailed and need to be recorded. The project team discovers the problem, and the reason is analyzed, it can solve itself, and record it. If you can't resolve, you will record the way and steps to submit the project manager together. Problem recognition: When the project personnel reflects and submits the issues, the project should first verify, actually, and confirm if the problem is really existing. At the meeting, the project manager will negotiate and confirm the priority of high or unresolved issues.
Problems Solve and Off: If there is a problem, the project team first communicates, analyzes the solution to solve the problem, and cannot be solved internal to the resolution of the issuance of the project. The result resolution results should be sent to the relevant problem responsible person or project manager, which is confirmed; after the problem is solved, the problem is updated, and the problem is turned off. Project staff should check if the problem is complete, including the proposal, resolution process, solution, responsible person, etc.
Special problems special treatment: If the problem cannot be resolved in the expected time, the problem must be processed in unconventional programs. First analysis of unfinished reasons, develop follow-up, clear personnel and time; if necessary, adjust the project plan guarantee the problem to be resolved.
Emergencies: Important people leave the emergencies such as project teams, and the project team should immediately meet the countermeasures to cope with the crisis, through the study of personnel.
The problem of the problem tracking process: the problem that occurs during the implementation of the project, from the proposed to finally resolve, apply detailed records. The content item of the problem tracking record includes at least two parts, the specific form can be in the form of a record order, a problem, and establish a "problem record single".
Such as:
Problem record
Question
Date of submission:
Submitter:
Problem Description:
Problem processing and solution
principal:
Assignment Date:
Problem solution:
Problem status: Unlocking delay
date:
Expected solution:
Actual Solution Date:
9. Risk management
Risk management generally has the following levels:
1. Crisis management --- firefighter mode, is that the risk has caused trouble and then processes them.
2, failure processing --- spotted risk and respond quickly, but just after risk.
3. Risk mitigation --- The remedies after the risk of risk, but do not do any prevention measures.
4. Focus on prevention --- Plan and implement risk identification and risk prevention as part of the software project.
5. Eliminate the root source --- Identify and eliminate the root causes of possible risks.
Among them, 1, 2, 3 are passively performed, and the dead sheep is completed. Therefore, we should focus on preventing risks, better is to eliminate risk roots.
Risk management consists of risk assessment and risk control. Risk assessment consists of risk identification, risk analysis and risk priority:
1. Risk identification: It is a list of risk of potentially destroying project progress, just like generating an error list.
2. Risk analysis: Assess the possibility of each risk and its impact, the level of judging the risk.
3. Risk priority: Excluding a risk priority according to the risk of risk, this risk list will be the basis of risk control.
Risk control consists of risk management plans, risk resolution and risk monitoring.
1. Risk Management Plan: Develop a solution to each important risk while ensuring that each individual risk management plan is consistent with the overall project plan.
2. Risk resolution: Performance of each important risk.
3. Risk monitoring: It is to monitor the process of solving the risk, and risk monitoring can also include new risks and feed back it to the working risk management process. In the hardware procurement in this project, we directly purchase goods from the gold medal agent recommended by the brand-name manufacturers, and the product quality is guaranteed. At the same time, the other party commitments have unconditionally replaced the failure of transport in transportation and the manufacturers. Basically, the risk of hardware integration has already been resolved. In terms of software integration, OA systems and information websites use our self-developed products, which can effectively analyze and control. The only risk is the implementation and trial operation of PM2 management software, so we have arranged in the third phase of the system to implement, so that in case of incurring problems, we will not affect the implementation of the entire project. The results of PM2 software trial operation have not encountered any problems, all are in control.
10. Summary of project management integration of computer information system
Project Management plays an important role in the integration of the information management system of Shaanxi Fifth Construction Engineering Co., Ltd., making progress in progress, completing the work and ensuring the quality of the project, achieving satisfactory results, and finally project Successful acceptance.
references
1. (US) Kathy. Schwar Barbarby: "IT Project Management", Machinery Industry Press, 2004
2. Zuo Meiyun, Zhou Bin, edited: "Practical Project Management and Graphics", Tsinghua University Press, 2002.
3. Microsoft Project 2002
