Primer:
Work Flow (Workflow), applied in the enterprise, we also called Auto Flow (Enterprise Automation Process Management), in the market for at least 3 years, mostly used to solve the problem of corporate documents and signature, due to It is impossible to integrate with the MIS system with ERP, so that in the past year, the International Factory has advertised Work Flow in combination with ERP. This is also a standard equipped with modern applications, and is also an essential function of enterprise informationization.
Keywords: Work Flow, Auto Flow
I. Introduction
Software vendors at home and abroad gradually puts many research and development power for AutoFlow, currently, is currently the combination of ready-made Work Flow and ERP or suit software, it is difficult to see a longer or more breakthrough, for this purpose In addition to completely use the company practical application as an angle, we still think about how to achieve ideals in software engineering, it seems to be a tunnel engineering, excavation on both sides, on the one hand, the traditional ERP practice, and the other side is advanced Work. Flow engineering, as long as the route is correct, you can successfully open, after two years of hard work, the author also introduced two Work Flow EPR projects, have accumulated two years of Work Flow import practical experience, and more detailed The demand for ERP is in the expectation of ERP's expectation. Therefore, we use VD30 as a New Battlefield for Work Flow, we developed the second-generation FAST FLOW (first generation product name), we name the second-generation FAST FLOW "VD3 for fast flow", this product will be included in VD3 The 360 is 310.
Second, the existing Work Flow restriction
There are several characteristics and restrictions on the early Work Flow in the market, which presents an individual experience.
1. Think completely by form or document, this angle is not right, but in the process of document flow, some must flow according to the contents of the documents to different roles, or different departments must see different screens or fields It is tricky to the traditional Work Flow system.
2. Many system's Workflow and EPR are separated. All forms and documents are completely unconnected, resulting in repetitive and waste of resources, more serious is the two-track job, so that the company is tired of running, efficiency is reduced.
3. Work Flow also provides a tool for making a query system or a statistical report, but it is also too closed and inconvenient relative to the open perspective of MIS or ERP. This is also the reason why the company is not dare to pay for Work Flow. one.
4. Some ERP systems are letting Work Flow running process forms, wait until the verification, and then transfer to the system tool or self-write program into the ERP, there will be two problems: one is the document in the process, because it is not yet Enter the database, so you can't get the state of the process (such as the application), this is a subsequently known system, often resulting in a lot of information on the business, always having a distance from the company; another It is a large number of ERP transfer, often let MIS feel that it is a heavy difference, and the convenience and maintenance of the system is a big problem.
5. Exception handling is a very important thing for Work Flow, because all the bases of the base are handled, which role (user) stops on which Flow (user) must have a mechanism to deal with, and issue WARNING, there is no meticulous plan for the large number of Flow systems, as this must be integrated with ERP to integrate processing, in order to make corporate managers have no worries. The ERP system has a certain maturity, although ERP has failed in the company, but also let the company gradually understand the spiritual and restriction of ERP, so nearly two years of satisfaction It is almost almost the world of ORP, but while the ERP is successfully imported, if not speaking Flow, it is almost a half-time, because the above problems will occur continuously. Therefore, a tool not only meets the needs of ERP, but also burying the architecture of Work Flow, and can be imported in progress to make the company smooth and pressing the class on the line flow flow system, this concept is very important, but in fact market The system is lacking, and it is indeed a pity. III, why do companies want Work Flow?
Why do companies need the system of Work Flow? We can't tell the company, because it is the trend, it is a trend. Of course, it is not for every company. Because Flow is more than the small business, Flow is a document in flow. If the person is less, everyone has several jobs, and the architecture into the Flow is caused by the document. I have given yourself a review, I will lose it to my own doing after I have finished signed. This is not much reduced by enterprise efficiency, it is better to use traditional software to apply. From the current situation, the author assessing the company's computer comparison may adopt the architecture of Work Flow above 20 ~ 30 workstations. Here we explain why companies use Work Flow to architecture ERP systems.
1. Simplified information: Work Flow mainly solves the flow of corporate forms and documents, this flow is 10 years ago, it is a paper job. The company has a system of institutions in flowing and signs a variety of forms, to 5 years ago, The information system has been completely replaced by artificial forms. Various materials are stored on the database, but in order to control the manager to control information, it is necessary to adopt manual check, on the other hand, in response to the supervisor, it will not understand the computer, so It became a computer printing form, and the supervisors signed and flow on the form. Of course, some people have replaced the signs in E-mail, but E-mail cannot be automated, and the time and efficiency of the signing process cannot be integrated because Work Flow It is made by the system to sign the supervisor by the corporate system, and the new employee or secretary will not be lost, and it is also more secure in safety.
2. Easy to learn the transparency of education training and system: The flow of corporate talents is almost inevitable, but companies must spend a lot of time to educate new people on the company system, document process and data system operation, such as good learning, people It is necessary to leave, causing a lot of business. If you use the application software of Work Flow, it will greatly improve, first of all, the transparency of the enterprise process (as shown), in the Work Flow system, the company's various job flow charts are displayed for users to do direct operations Such interfaces will allow users to directly understand the company's sign-up process, reduce the cost of education training; another key point is the change of the information system, the traditional system is the functional interface of dense Ma Ma as the operation interface, frightened the user or Director, such as the use of a Flow's application, except for business contacts (external users), most of the Flow system, how many things have been made today (operators or supervisors), but they are finished or signed. Such systems can save at least 50% of operation learning, allowing operators to combine with the Flow system. (Figure Flow flow chart and personal dashboard)
3. Compliance with ISO, implement the enterprise system: After the enterprise is a bit size, it is the standardization system and the rules of the game. The recent enterprises are popular, and ISO as the company's system is the standard of the company. It is also the necessary weapons competed with the same industry. In order to improve With the ability, many companies take ISO as targets and trademarks. Importing Work Flow can use the information system to implement the company's system and rules, allowing businesses to make the form of efficient flow, while also combining the various documents needed by ISO, so you can do it without having to work with ISO. Another set of files. In addition, most of the enterprise ISO is both ISO, the company's process and system does not necessarily according to ISO specification, but if you use Auto Flow's system, then the system is controlled and checked, 100% implementation of corporate system Let the company's controlling does not have any artificial vulnerabilities.
4. Enhance the efficiency of enterprise operations: Since every job between Work Flow has its time, the Flow system will also supervise these homework. When there is more than a time, in addition to the person in charge of the warning, it will also react it. The superior supervisor, so that it can make the business documents flow. In addition, since the Flow system real records the entire signature process and time, Flow, which can easily master the performance and work daily (some can be included in the work costs ", if you count it again, These statistics can be intended to be intended to be achieved, which is the significant benefits of the Flow system.
5. Efficacy of an abnormal warning: The previous timeout process is also one of the functions of an abnormal system. A well-planned Flow system should have a powerful oversight system, and the timing is periodically checking various information, for example. You can also integrate the target management of the company into an abnormal warning, and you can monitor the implementation of the target at any time (the value returned by various databases), and then with the enterprise digital dashboard as an efficient and graphical display, let the company's fluorescent fluorescent There is a cockpit such as aircraft, and the manager only pays attention to the data of the dashboard and tracks the status of the query.
Fourth, conclude:
Since Work Flow is so important to small or medium larger companies, is it so important to use and import Work Flow? And slow! Introduction to import experience, Work Flow is definitely difficult to import together with ERP. Why is this?
ERP is already difficult enough, plus the Work Flow system, isn't it to make you add a frost? Yes, you must import the traditional ERP first, the flow of information can be purchased from business to purchase, have flowed to the information and life The tube will eventually flow to the financial department, so that it can gradually use the Work Flow system, so that the information construction of enterprises and the country can gradually move a new step. About the author: Chairman, General Manager, Taiwan Database Expert. Senior information system consultant, senior software engineer, ERP system consultant. The founder of the DBTools system, starting VD for 15 years ago.
