Domestic private equity agency Jiuding Holdings to create an app, to send 20 yuan in cash to receive the address: http://jdb.jiudingcapital.com/phone.html internal invitation code: c8e245j (do not write invitation code, no cash delivery) Domestic private equity Jiuding Holdings Created, Jiuding Investment is a public company listed in the national shares transfer system. The stock code is 430719, which is "China PE first share", the market value exceeds 100 billion yuan. -------------------------------------------------- -------------------------------------------------- -------------------------------------------------- ------------ Word 2003 Long Document Tips (1)
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Article ID: 890700 Last Update Date: December 1, 2004 Version: 1.2
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Introduction Syfrapler Report Simple Report Settings Paper and Document Grid Settings Style View and Modify Hierarchies of Articles to Different Sections of Different Sections Different Tips Different Tips Add Tips Insert Directory Summary For more information Information in article articles apply:
Introduction
The marketing department often has to have a variety of analysis reports, one is written in the ocean sprinkle tens. The small king of the text skill is naturally not in the words, but every time, every time he is a typographic issue, you have to spend a lot of time to modify the format, make a directory and header footage every time. The most headache is that the boss makes him modify after reading the report, and the top of the entire document is not good. The production directory is also a matter of discussion, although the king knows that there is a function of inserting a directory in Word, it is not used there to be a few times, the reason is that the system always prompts to have errors. Now I can only enter the directory manually, and the number of points to work overtime is actually a homemade. In order to let himself have a time after get off work, Xiao Wang spent half a day, I learned a long-term version of the typographic skill, which found that the time of these half days, allowed him to enjoy countless leisure evening and weekends. Xiao Wang has summarized his experience as two points:
1. Before making long documents, first plan a variety of settings, especially style settings 2. Different chapters must be partial, not paging
Let's take a look at how he uses new skills to make a tens of pages of long documents.
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Simple report for single-sided printing
The format of this report is: A4 paper; there is a cover and directory; single-sided printing; except for the cover and directory, the header of each page is the topic of the report; the page is on the bottom of the page, the cover and directory are not Page number, the directory is page 1.
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Set paper and document grid
Before writing the article, don't rush to the pen, first to find the "paper" of the right size, this "paper" is the page setting in Word.
Select the [File] | page settings from the menu, display the Page Settings dialog, select the [Paper] tab, as shown in Figure 1.
Usually the paper size uses A4 paper, so the default setting can be used. Sometimes B5 paper is used, just select the corresponding type of paper from "Paper Size".
Many people are used to entering the content, and finally set the paper size. Since the default is A4 paper, if B5 paper is changed, it is possible to make the entire document to meet the requirements well. Therefore, advance the page settings, it canrtopile to see if the contents and typographic versions in the page are appropriate during entry, avoiding post-modifications.
Considering the age of reading reports is relatively large, it is more laborious for dense text reading, and you can adjust the text. Usually, many people use an increase in the name. In fact, you can adjust the spacing between words and words, lines and rows in page settings, even if you don't increase the name, you can make the content look clearer. Select the "Document Grid" tab in the Page Setup dialog, as shown in Figure 2.
Select "Specify row and character grid", in the "character" setting, the default is "39" characters per row 39, which can be appropriately reduced, such as "37" characters per line. Similarly, in the "line" setting, the default is "44" per page, which can be appropriately reduced, such as "42 per page." In this way, the arrangement of text is uniform.
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Set style
Now, don't have to be eager to enter the text, you need to specify the style of the text. Usually, many people have set the format of the text with "font", "font size" and other commands, with "alignment", "hin", etc., but such operations must be repeated Second, and once it is set, it will be modified one by one.
People who are familiar with WORD tricks are not worried about such format, because he can use "format brush" to brush the modified format to other places that need to change the format. However, if there are dozens of such modifications, they have to brush dozens of times, hundreds of times, isn't it become white-collar workers? There is no need to worry about using the style.
What is the style? Simply put, the style is a collection of formats. Usually, "format" often refers to a single format, for example, "font" format, "font" format, etc. Each time you set the format, you need to select a format. If the format of the text is complicated, you need to make multiple different format settings multiple times. The style as a set of formats, which can contain almost all formats, and simply select one of the formats in the various formats to be set to the text and paragraphs.
The style is also very simple when setting, and the various formats are designed, and a name can become a style. And usually, we only need to use the preset style provided by Word, if the preset style cannot meet the requirements, simply modify it.
Select the [Format] | [Style and Format] command from the menu, you can set or apply format or style in the task pane on the right, as shown in Figure 3. Pay attention to the contents of the "display" at the bottom of the task pane, in Figure 3, "Display" is "effective format", then the content is formatted, and there is a pattern. For example, "bold" is format, "Title 1" is a pattern, "Title 1 " is a mixed format of pattern and format. For beginners, it is easy to confuse. In order to clearly understand the concept of the style, "effective style" can be selected in the "display" drop-down list as shown in FIG. 3, the content shown in FIG. At this time, you will only display the use and default style in the document.
The "body" style is the default style in the document, and the text in the new document usually uses the "body" style. Many other styles are set up in the "body" style, so the "body" style is the most basic style in Word, don't modify it easily, once it is changed, it will affect all Format in other styles based on the "body" style.
"Title 1" ~ "Title 9" is the title pattern, which is usually used for the title paragraphs at all levels, the most different styles of the title pattern, corresponding levels 1 ~ 9, respectively. In this way, the document structure diagram, outline, and directory can be obtained by level. In the style list as shown in FIG. 4, only three title patterns of "Title 1" ~ "Title 3" are shown. If the title of the title is more, it can be in the "display" drop-down list as shown in FIG. Select All Styles to select the "Title 4" ~ Title 9 "style. Now, plan the style that may be used in the article.
a. For the big title in each part or chapter in the article, use the "Title 1" style, the small title in the chapter, and use the "Title 2" ~ "Title 4" style according to the level. b. Instructions in the article, using the "Text First Row Indentation 2" style. c. Diagrams and pictures in the article, using the "Note Title" style.
After the program is over, you can enter the text.
First, enter the first part of the article, as shown in Figure 5. Note that the position of the cursor is located in the paragraph where the current title is located. From the menu, select the [Format] | [Style and Format] command, click the "Title 1" style in the task pane to quickly set the format of this title, as shown in Figure 6.
With the same method, you can set the text on the same side, while setting the style used in the part. Note that "all styles" are selected in the "display" drop-down list as shown in Figure 3, you can set the "Text Leading 2" and "Note Title" style for text and paragraphs. When the desired style is selected once, "effective style" can be displayed so that useless other styles are not displayed.
Some of the contents of the article enrolls and places the effects as shown in Figure 7. For the convenience of control, the patterns used in the corresponding article paragraph on the left side are listed.
During entry and typesetting, it may always be switched between keyboards and mice, which will affect speed. Setting shortcuts to the style to avoid frequent use of mice, enhance entry and typographic speed.
Move the mouse pointer to the right side of the "Title 1" style in the task pane, click the drop-down arrow, as shown in Figure 8, click the [Modify] command. The "Modify Style" dialog is displayed as shown in Figure 9.
Click the [Format] button, select the [Shortcut "command to display the Custom Key Dialog, as shown in Figure 10. At this point, press the shortcut key you want to set on the keyboard, such as [Ctrl] [1], shortcuts will be displayed in the "Please press the new shortcut" setting. Be careful not to enter shortcuts in it, but press shortcuts. Click the [Specify] button, and the shortcut can take effect.
Use the same method to specify shortcuts for other styles.
Now, enter a text in the document, then press the shortcuts of a style to quickly set up the format.
The content in the document uses the system preset style, the format may not fully meet the actual needs. For example, the font size of the "Title 1" style is too large, and it is left aligned, I hope to use a small number of font numbers and homogenerate. At this time, you can modify the style.
Move the mouse pointer to the right side of the "Title 1" style in the task pane, click the drop-down arrow, as shown in Figure 8, click the [Modify] command. The "Modify Style" dialog is displayed as shown in Figure 9. Check the Auto Update option, click the [OK] button to complete the setting. Thus, when the text and paragraph format of the "Title 1" style are applied, the format of the "Title 1" style is automatically changed.
Select a piece of text in the "Title 1" style, such as "one, China's Internet Macro Situation", and then use the "Format" toolbar to set the font size and center alignment. Note All texts and paragraphs using the "Title 1" style in the article will change the format, without having to use the format to use the format to change the format of the other position.
Therefore, one of the benefits of using style is to greatly improve the efficiency of format modifications.
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View and modify the hierarchy of the article
The article is relatively long and the positioning will be more troublesome. After using the style, the "Title 1" ~ "Title 9" style has levels, it is convenient to view and position the hierarchy. Select the [View] | [Document Structure Diagram] command from the menu, the hierarchy of the document can be displayed on the left side of the document, as shown in Figure 11. On the title of it, click to quickly locate it to the appropriate position. Select the [View] | [Document Structure Diagram] command from the menu, you can cancel the document structure diagram.
If the content of the large block area in the article needs to be adjusted, the previous approach is usually passed and pasted. When the distance is moved farther away, the location is also not easy to find.
Select [View] | [Outline] command from the menu to enter the outline. The top of the document displays the "Outline" toolbar, as shown in Figure 12. Select a level in the Display Level drop-down list in the Outline toolbar, such as "Display Level 3", the title from level 1 to level 3 is displayed in the document, as shown in Figure 13.
If you want to move the content of the "User Career" section to "User Age", you can move the mouse pointer to the top ten markup before "User Career". Press and hold the mouse to the "user age", you can quickly Adjust the location of the area. This not only moves the title, but also moves the text content together.
Select the [View] | [page] command from the menu, you can return to the common page view editing state.
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Different parts of the article
Different parts of the article will usually start again. Many people are used to making new parts of the new part of the way, this is a wrong practice, which will result in repetitive typography, reduce work effectiveness. Another approach is to insert a paging paging, and if you want to use different headers and footers, this approach cannot be implemented.
The correct approach is to insert the segmentation, divide different parts into different sections, which can be set for different sections.
Before positioning the title text of the second part, select the [Insert] | [Separator] command from the menu to display the Sneak dialog box as shown in Figure 14. Select "Next" in the Select "type, and click the [OK] button, you will insert an invisible segmentation in the current cursor position, which not only divides the content behind the cursor position. For the new section, it will also start the section from the new page to implement the functionality of the partial segmentation, and paging.
Use the same method to the other part of the article.
For the cover and directory, they can also be set to different sections in a segment. In the forefront of the article, the big headline and directory of the article, as shown in Figure 15, then insert the segmentation before the "Directory" text and "one, China's Internet macro situation".
If you want to cancel the segmentation, just delete the segmentation. The segmentifier is not printable, which is not displayed in the document by default. Click the "Show / Hide Edit Tag" button in the toolbar
You can view hidden editing tags. In Figs. 16 and 17, the segment end of the end of the different sections is shown.
Click between paragraph tags and segmentation characters, press the [DELETE] button to delete the segmentation and merge two sections before and after the segmentation.
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Add different headers for different sections
Use the "Header and Footer" settings to add header to your article. Usually the cover and directory of the article do not need to add header, only the header needs to be added when the text begins, because the article has been subjected to the article, so it is easy to implement this feature.
When you set the header and footer, it is best to start from the top of the article, which is not easy to confuse. Press [Ctrl] [home] shortcut to quickly locate the beginning of the document, from the menu Select [View] | [Header] command, enter "Header and Footer" editing status, as shown in Figure 18.
Note that there is a prompt text with the header - Section 1 - "in the upper left corner of the header, indicating that the header is currently setting up the section 1. Since Section 1 is a cover, you do not need to set header, so click the "Show Next" button in the "Header and Foot" toolbar, display and set the header of the next section.
Section 2 is the header of the directory, and it is also not necessary to fill in anything, so continue to click the "Show Next" button.
As shown in Figure 19 of the section 3, the header is shown in the upper right corner of the header, and the same as the previous section is prompted, indicating that the header in Section 3 is the same as Section 2. If you enter text now, this text will appear in the header of all segments, so don't rush to set.
There is a "previous" button in the "Header and Foot" toolbar
By default it is in the state, click this button, cancel the "same" setting, at this time, the "same as the previous section" prompts, indicating that the header of the current section is different from the previous section. .
At this point, enter the text in the header, such as the "China Internet Development Status" as the header of the entire document. The other section of the latter no need to set the header, because the header of the rear section is deemed to be "the same", that is, the same as Section 3.
Click the [Close] button in the Header and Footer toolbar to exit the header editing state.
Use print previews to view the settings of each page, where the cover and directory do not have a header. After the directory will appear on each page.
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Add a page number in the specified location
Usually many people are used to selecting the [Insert] | [[Page] command from the menu to insert the page number, which will be added to the cover and directory. Now I hope that the cover and directory does not have a page number, add the page number from the contents of the directory, and the page number is numbered from 1. This also benefits from the segmentation settings.
Press [Ctrl] [home] shortcut to quickly locate the beginning of the document, from the menu Select [View] | [Header] command, enter "Header and Footer" editing status, as shown in Figure 18.
Click "Switch between Header and Footage" button in the Header and Footer toolbar
, Display the footer area, as shown in Figure 20.
Note that "Foot-Section 1 -" prompt text is displayed on the upper left corner of the footer, indicating that the current setting footer is currently setting up. Since Section 1 is a cover, you do not need to add a page number in the footer area, so click the "Show Next" button in the Header and Footer toolbar, display and set the footer of the next section.
Section 2 is the footer of the directory, and it is also necessary to add anything, so continue click the "Show Next" button.
The footer of Section 3 is shown in Figure 21, paying that "The same" prompts in the upper right corner of the footer "prompts, indicating that the footer of Section 3 is the same as Section 2. If now inserting a page number in the footer area, the page number will appear in the footer of all segments, so don't insert the page number.
There is a "header" button in the "Header and Footer" toolbar. By default it is in a state, click this button, cancel the "same" setting, at this time, " The same "Tips disappeared, indicating that the footer of the current festival is different from the previous section.
At this time, insert the page number, you can let the page number only appear in the current festival and thereafter.
Select the [Insert] | [Page] command from the menu, display the Page Code dialog, as shown in Figure 22. Use the default setting. Click the [Format] button to display the "Page Code Format" dialog as shown in Figure 23. By default, "Page Solution" is set to "Switch Before", indicating the number of the page number to continue the front section. If this setting is used, you will automatically calculate the number of pages in Section 1 and Section 2, and then contact the page number in front of the current section 3, so this section is not starting from page 1. Therefore, it is necessary to set "start page" "1" in "Page Code", which is not related to whether there is a page number in front.
Other section after Section 3 does not need to set the page number, because the default setting of the footer is "the same", and the page number format default settings are "renewal", the page number will be automatically scheduled for each section. Click the [Close] button in the Header and Footer toolbar to exit the footer editing status.
Use print previews to view the settings of each page foot, where the cover and directory are not paged, after the directory is displayed on each page, and the page number after the directory is numbered.
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Insert a directory
Finally, you can add a directory to the document. To successfully add a directory, you should correctly use a level of styles, such as the "Title 1" ~ "Title 9" style. Although there are other methods to add a directory, it is the most convenient one with a level of styles.
Located to the location where you need to insert the directory, select [Insert] command from the menu, display the Index and Directory dialog box, click the Directory tab, as shown in Figure 24.
In the Display Level, you can specify a few levels in the directory to determine the degree of refinement of the directory. These levels are from the "Title 1" ~ "Title 9" style, which correspond to 1 to 9, respectively.
If you want to set a more beautiful directory format, select other types in Format. Usually use the default "from template".
Click the [OK] button to insert the directory. The directory is inserted into the document in a "domain" (gray shading), so you can update.
When the content or page number in the document changes, right-click in any location in the directory, select the "New Domain" command, display the "Update Directory" dialog, as shown in Figure 25. If only the page number changes, you can choose "Only Page Code". If there is a modification or decrease of the title content, you can select "Update the entire directory".
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summary
At this point, the entire document is complete. In the entire typesetting process, you can notice the importance of style and segmentation.
With style, you can realize the fast-screen version of the border, modify the format, can automatically change the format in a single style in the entire document, and easy to adjust and generate a directory of the hierarchy of the document.
Different parts of the document are partitioned, which is beneficial to set different headers and footers for different sections.
For styles and partition applications, as well as the set of header footage, it is only the most basic usage. The next article will see more exciting and wonderful applications.
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More information
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