The work of the project program after the project contract is signed, and the good plan is half the success. However, the time spent should be shortened as possible, and the project will enter the controlled state as soon as possible, and put a bad time for future implementation stages. It should be noted that because the characteristics of the project itself make people unlike all details in the implementation process of the project in the future, only with the progress of the project, the current situation can be gradually clear. Therefore, it is impossible to develop a perfect, covering all detail project plans, and the project manager should not pursue such results, and do too much stay at this stage. The purpose of this phase is to develop a large framework that the main project is consent, the large frame is correct, and can guide the project implementation of the project implementation. Further improvement, adjustment, and updates to the project plan are a continuation of the project implementation.
Developing the right project plan, not only experience, but also need to fully understand the project related information
Planning mistakes is also one of the main reasons for the failure of the project, and how to develop practical and effective project plans require project managers to accumulate in us. In addition to having enough project experience, it is necessary to understand enough information about organizations, customers, and markets as project managers. The information that must be mastered includes:
(1)
Information about the organization
Including organizational structures, functions of various departments, managers and part of the key departments (and meet these people as much as possible). Mature organizations have process documents, and the project manager can understand the business dependencies and mating methods between the various departments through the process file. Especially the process of the procurement department, the quality assurance department, after-sales service department, etc. is more fully understood. In the current environment, the project manager should also understand the company's main information system, such as material procurement, spare parts management, call center, production management information system, to understand the main functional user groups of these systems.
(2)
About the market information
Today, today, project managers should understand the market situation of their industry, including new products and new technologies, competitors, and competitors' main customer base information. During the implementation of the project, customers usually compare you and your competitors, which will also become a key factor that your project can succeed.
(3)
Information about historical projects
Before developing your project plan, or usually any work, you can consult the company's previous project information, especially note that problems records and solutions from the previous project implementation process. Even if the company has no complete electronic database, you can also learn more about the previous projects by talking to the project staff.
(4)
About customer information
The customer mentioned here is not only a customer of a specific project, but a group of all customers owned by the organization. Understand the company's major customer base, understand the main business of these customers, current and future plans, and what you are working with these customers before, through horizontal comparison, analyze your responsible project customers, and decide to take Project management methods suitable for this customer feature.
(5)
Learn your own, long and avoid
Gold is free, people have no people. Everyone has a disadvantage that these disadvantages are embodied in the implementation of the project, and it is possible to become a factor that hinders the success of the project. As a project manager, it is important to objectively, defined, analyze your shortcomings, then find out how you can make up for these shortcomings. Don't let your shortcomings become stumbling blocks on the road. For example, if the project manager is relatively weak in some technical aspects of the project, the project manager has to enrich its knowledge through a variety of channels, while ensuring that there is a very hard technical consultant or technical manager in the project team.
