1 Introduction
With the rapid development of computer and network technology, it has brought deep changes to the work of the library, which greatly changed the processing and service methods of literature information, and improved work efficiency and quality. At present, I still use manual records to conduct book management, which undoubtedly has a big impact on the construction of the school, and also has a certain lack in the accuracy and productivity of book management.
2 The necessity of implementing the library computer management
Why do you have computer management in the library? What kind of impact is it to use the library with the teacher and classmates? I think there are some points:
2.1 change static query for dynamic query
The library reading room has nearly 20,000 books, readers want to know which collections have a book in a reading room, and they can generally know after the room tibitance card catalog through the reading room. If the reader is not to browse books, but if you want to borrow a book, you need to query in more than a dozen directory cabinet, tens of thousands of directories, and its difficulties are self-evident.
With the development of our school, the students' increases, library management will become an important indicator and source of the informationization of our school and the student learning path. But the current library management method is clearly not adapted to development
After the library implements computer management, computer queries can provide real-time, dynamic borrowing states, so that readers can not only access whether books you want are in the library of books, but also learn about the current borrowing situation: You can borrow this book. This completely solves the problem of blind look for readers into the library.
2.2 Improve the work efficiency of library
The past book management uses manual records to make book borrowings and management to some extent, depending on the accuracy of manual, may have information entered errors, repeated labor, and using book management systems not only improve work efficiency, but also reduce due to The data error brought about by artificial reasons, ensuring efficient and accurate book management.
2.3 Simplified reading borrowing procedures
After implementing computer reading circulation management, the procedures of the return will be greatly simplified. Readers do not need to manually fill in the borrow information when the library borrowing station is used, and only the decoder will gently scan the books and the barcode on the book card. If you use a work permit or student ID, you can complete all the borrowing procedures with only one book card.
2.4 Save readers' lookup time
After implementing computer reading circulation management, due to the viewing method of borrowing and specific lookups, the reader's storage time is shortened; due to strict implementation of the expiration fine system, the reader's borrowing time is limited, so that the book is stuck in individual The time is shortened, and the turnaround speed is greatly accelerated, which is convenient for readers.
2.5 Strengthening the scientific management of reading rooms
After implementing computer reading circulation management, there is an accurate statistical statistics on the number of people in the reading room. You can further understand the frequency of all types of readers using books, which can be better, targetedly interviewed, college books, often adjust the collection structure of the reading room, and better meet the needs of readers. Understand the use of readers in each reading room, can use the library's resource resources, scientifically and reasonably distribute human materials, and make up for the contradiction between the reading seizure, better meet the needs of readers.
3 management system implementation
According to the actual situation of the library, the main function of choosing the library management system can be arranged as follows:
The procurement, cataloging, borrowing and query of books built a unified system, and a number of subsystems below. Continuous publication procurement management is a separate subsystem, passed publication and lending management, respectively, with the same sub-system, respectively.
Each subsystem should have the following main functions:
3.1 Book procurement system
- Inquiry the bookmark database through a variety of retrieval paths and determine the current ordering status of a certain book
- Authorized operators can append a copy of the original book
- Track book order, arrival, and late arrival
- Provide a variety of detailed individual registration, summary registration and financial information - the system can support multiple literature type collection management, including monograph, series, government publication, exchange information, etc.
3.2 Book cataloging system
The main functions of book catalog systems can be divided into four aspects:
- Establish standard data based on quasi-national standard CN-MARC
- can be connected to the exogenous database to reduce the original catalog work
- Can guarantee the stability of the data and the consistency of data update
- Original catalogs can be performed and provide various necessary auxiliary and prompts during operation.
- Bibliographic data can be retrieved through different paths and provide appropriate output format as needed.
Related machines Read Directory format will be described below. Here to point out that the special requirements of the catalog format on cataloging systems are the factors that cannot be ignored when choosing and developing systems. The requirements for the database software of the computer-read format of the catalog system can summarize the following:
- The record length of the database is growing.
- Database records To allow fields to repeat (eg, multi-person responsible, subject, etc.).
- The length of the recorded field can be variable.
- Database can read and output bibliographic data files in accordance with international standard directory information exchange format.
- The system should provide a good full-screen editing interface.
3.3 Book Borrow Management System
The main functions of the book borrow management system are:
- Convenient and quickly determine if a book is collected and collected
- Rapid and accurately handle the book borrowing affairs and calculate the expiration fines when handling the return.
- Tries and control the number of books for borrowing books
- Handling projection books and borrowing expiration transactions
- Appointment and borrowing procedures and notify an appoire in the book
- Provide statistical data about book borrowing
- Different readers can use parameter settings for the borrowing, renewal, reservation, etc. of different books
Library's borrowing management is scattered in different borrowings or reading rooms, but the system must focus on data to ensure effective control of books and readers.
To ensure fast and accurate handling of books, the system is equipped with barcode readers.
3.4 Journal Procurement Management System
- The journal management system mainly completes the procurement registration, weight loss, retrieval of the journal, and the binding work, and use a journal as a registration unit, it can be used for a long time.
- The system should provide the continuity of the journalistic collection in accordance with various journals and issuance cycles to ensure continuity of journalistic collection.
- The system must be able to accurately record the name change of the publication, the changes in the publication, and provide related retrieval pathways.
3.5 Reader online directory query
There are two important prerequisites for the reader's online directory query system: First, the library has completely converted a separate part of the library literature directory into machine reading data. Second, the hardware and software of the library computer system have enough resources to support online directory query services. Since the directory query system database is large, the system must provide multiple users with more complex logical retrieval and ensure a faster response speed, this system requires larger computer support, occupying a large number of computer resources.
The function of the online directory query service project is gradually improved with the accumulation of data. After the library has accumulated a certain number of bibliographic data and reader data, it can really play its role, and is widely served.
Based on the above general functions, the library needs to determine the demand details based on the actual situation, and queue the primary position of these needs as a basis for investigating software.
4 Work now needed
The library management system software should be used as customization development. According to the scale, demand, scalability of its own library, and put into appropriate fund training staff, form a technical team with strong system maintenance capabilities and can be partially developed. This part will undertake the maintenance, development, data management and computer application of the library computer management system.
At the same time, the knowledge and skills of computer data processing are popularized in the library staff, so that most library staff can perform Chinese literary text processing and data processing, and cultivate one-way one to two people who can conduct general software maintenance at various departments. Building a library computer management system, it is said to be a project, it is better to say a process. This process requires decision makers and business people to take advantage of their personal talents to achieve ideal goals. The exchange of library leaders in this regard may be more important than the exchange of technicians.
It is recommended that the library leaders pay attention to several issues in the process of realizing the automation of library computer management:
1. Purchase computer hardware Don't pay too much low price products. Product quality is not good, increase daily maintenance expenses. The hardware quality is not good, will bring a series of issues to data security, once the data is lost, the consequences are unimaginable. Therefore, I would rather pick up a part of the project, don't pursue the number of installed.
2, you can easily find the company to develop a management system based on your requirements. If you use the software, you can't adjust the risk of repeated investment, reduce productivity. The data standard for software processing will inevitably affect the long-term construction of the library. Without good software, hardware resources cannot fully utilize benefits.
3, make full use of data resources to share the benefits of library,
4, do not ignore various supporting facilities and supporting supplies. This is a considerable expense. If your application is only used to buy a machine, you can neglect other expenses, your plan may be difficult to implement as scheduled.
According to the current market situation, your investment structure can be divided into this:
Hardware investment is 50%, software investment is 30%, training expenses 10%, and other expenses 10%.
The priority of investment is: Training - Software - Hardware - Others.
