Several recommendations for editing papers with Word
Http://emch.net yichaocai 2004-05-26 12:16
For all reasons, everyone is mainly edited by Microsoft Word (hereinafter referred to as Word). Word has some innate shortcomings in writing scientific papers, but it provides very powerful features. If these features cannot be taken out, it may often worry about constant adjustment format. I summed up my experience and lessons you used to use Word, and throw bricks.
Principle: Content and Dream Separation
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One paper should include two levels of meaning: content and performance, the former refers to the articles of writing, pictures, forms, formulas, and the chapter paragraph structure of the article, while the latter is the size of the papers , Margins, various fonts, font numbers, etc. The same content can have different performances, such as an article published in different publishers, and different content can use the same performance, such as the performance of all articles published on a journal. The relationship between the two is not self-satisfied. Before the popularity of the typography software, the author only needs to care about the content of the article, and the articles of expression are completed by the publishing workers of the publishing house, of course, there is certain interaction between them. Word advocates a WySIWYG in the WYSIWYG, integrating editing and typography, making the authors can set and immediately see their performance while processing content. It is a pity that many authors are abused by Wysiwyg, mixing content with performance, spending a lot of time in artificial typography, but efficiency and effect are very poor.
The principle of "content and performance separation" emphasized in this paper is that as long as the author is concerned about the content of the article, all the typesetting work that is not related to the content is handed over to Word, the author only needs to tell Word in an appropriate manner. . Because Word is not just an editor, or a typographic software, don't just take it as a notebook or write. The main recommendations are as follows.
1. Be sure to use the style, in addition to the title of Word originally provided, the body and other styles can be customized. If you find that you are using the selection of Chinese and then use the format bar to set the format, be careful, think about whether other places need the same format, if yes, it is best to define a style. The content of the same typography is sure to use a unified style. This can greatly reduce workload and error chances. If you want to adjust the typographic format (document performance), you only need to modify the relevant style at once. Another benefit of using the style is that various directory and indexes can be generated by Word.
2. Don't knock your numbers yourself, you must use cross-references. If you find yourself, you must be careful, this is likely to bring your article's modification to the post-endan suffering. The title of the title can be implemented by setting the title style, the number of the table and graphics is done by setting the number of the title note. When writing, see Chapter X, as shown in Figure X, "Don't knock your numbers you, you should use cross-references. After doing so, all numbers and references will be automatically updated when inserted or deleting new content, without human maintenance. And you can automatically generate a picture, a table directory. Although the number of the formula can also be completed by the title note, I have suggestions, see 5.
3. Do not knock on empty space to achieve the purpose of alignment. There is only a space between only English words, and there is no space in Chinese documents. All alignments should be carried out using standards, layout, alignment, and paragraph indentation. If you find yourself, you must be cautious, think about whether you can avoid it through other methods. Similarly, you must do not knock back to the train to adjust the spacing of the paragraph.
4. Draw. Statistical recommends using Execel generation, block diagrams, and flowcharts. It is recommended to use Visio painting. If you can't stand the speed of the Visio object to Word, you can also try SmardDraw, the function is not weak than Visio, the use is not difficult, but the speed is much more. If you use the Word's drawing tool drawing, it is best to use a combination in the way inserting a Word picture. 5. Edit Mathematical Formula Recommendation MathType 5.0, in fact, Word integration formula editor is 3.0. After installing MathType, Word adds a menu item, which is capable. Be sure to use the automatic number of MathType and the reference. This first can have a good alignment, but also automatically update the number. A common problem in inserting the formula in the Word text is that the up and downstream distance is very beautiful, this part can be corrected by a fixed line spacing.
6. Edit and management of references. If you think that you want to organize the references when you write the paper, it is too late, but it is better to finish the title by writing the reference to the reference. It should be developed to see the habit of organizing the reference. Hand-organized reference is very painful, and it is easy to make mistakes. Word does not provide the function of managing the reference document, and it is not authentic with the method of inserting the tail. I recommend using Reference Manager, which is very well integrated with Word, providing a function of the CITE WRILE, and CWYW. What you did is just in the same way, if you need to quote the document in the article in the article, it will generate a very beautiful and professional reference list for you, and The reference number of the reference is also automatically generated and updated. This can avoid the formatting, specifications, and reduce the chances of error, and can avoid mismatch between references to references and reference literature lists in the body. And in the long run, the reference information of this input can be reused in the future, so that once again. Similar software also EndNote and Bi
Blioscape. The ENDNOTE has the advantage that the literature list can be exported to the BIBTEX format, but the function does not have a Reference Manager power. Unfortunately, these two software do not support Chinese. It is said that Biblioscape is very good for Chinese support. I have never used it, I will not comment.
7. Use the section. If you want to get different headers, footer, page size formats in a document, you can insert the segmentation and set the format of the current section to the previous section.
The above 7 points are the proposal for the typography, but also to emphasize that the author's concern is the content of the article, and the performance of the article is handed over to Word. If you find that you are doing a cumbersome typography that you have nothing to do with the article, you must stop learn the help of Word, because Word has already provided enough powerful features.
I don't doubt the function of Word, but I don't believe in its reliability and stability, often encounter "what I see", "seeing non-income" is very depressed. If a good habit, these situations can also be avoided, even if they meet, the loss can be reduced to the minimum. suggestions below:
8. Use the subdocument. The dissertation is at least a few tens of pages, including a large number of pictures, formulas, forms, and a larger. If all the content is saved in a file, it takes a long time to open, save, and shut down, and not insurance. Each of the proposed papers is saved to a sub-document, and the style is set in the master document. This makes each file, the editing speed is fast, and it is only one chapter to be lost, and it is not overwhelming. It is recommended to build a master document first, create a sub-document from the master document, and personal feelings is better than the primary document to be written to the master document.
9. Save in time, set automatically save, and there is a space to Ctrl S. 10. Do more backups, not only Word is unreliable, Windows is not reliable, but every day, there must be a backup. Pay attention to the classification version, don't get confused. Word provides version management features that save each version of a document to a file and provide comparison and other functions. However, after saving several versions, the file is great, and all the versions have not been lost after a file is damaged, and personal feelings are not practical. Still multiple backups
11. Inserted pictures, and formulas are best saved to files separately. Otherwise, when you play a document, you find that your own pictures and formulas of your hard edited have become a big red cross, and you can't cry.
other suggestion:
12. Use the optimal view to write an outline of the article, adjust the chapter order is relatively convenient
13. Use documentation structures to make your convenient positioning chapter
14. Use document protection, easy to review and modify articles
15. Sort, formulas and conversion features of Word tables are also worth learning
The above recommendations are not comprehensive, but I believe in comparison. If you still have questions, you spend some time to study the help of Word, I believe there will be a half-time effect.
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