Xiao A just arrived in Beijing, I saw the leadership of the instructions of the emergency report submitted yesterday. Now I am more chest, I have a bamboo.
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There are now many units of business backbone, often running outside, some documents or contracts need to sign in a timely manner in the local area, need to ask the leadership, always calling the leader, I have to call for a long time, the time is time Energy; now there is a network office system, you can communicate in real time, all issues are solved through the network, convenient and fast.
With the popularity of network technology, the Office Automation (OA) system once again became an application key, according to the investigation report provided by the professional consulting company: in the demand index of government agency 2002 e-government construction business system, the first place is The office automation system (73.4%), more specifically, is a network office system (WEB OA).
Web OAs, in the past few years, is still a desirable thing, and now it has become a fashion. It is well known that the OA system is to use advanced IT technology to achieve the purpose of improving the efficiency of work. In government agencies, the most data to be dealt with every day is the file, declaration, approval, announcement, notice ... If an ordered process is adopted, it will bring effective results, plus simple and friendly operation interface, very It is easy to meet the staff of the staff.
When considering building a government information system, the Shanghai Health Bureau has conducted many inspections: software and hardware investment costs, systematic stability and security, software practicality and expansion, daily maintenance and upgrading, etc., comprehensive factors, ultimately adopted Business Business Information Solutions provided by 3R Soft ---- @ message.
@Message is an information exchange platform software, including numerous function modules, can increase or customize or customize according to customer specific needs. In the project of the Shanghai Municipal Health Bureau, the following features are mainly achieved:
(1) The official document is turned
The official document is usually a key component in GroupWare, but some operations are more complicated. In @Message, the web-based transmission system allows each staff to communicate anytime, anywhere, as long as they are associated with the network, whether they can declare their documents or out, or will be approved The file is reply prompt; the custom system interface reflects the characteristics of the unit itself, and the company can also add LOGO. From an operational point of view, the client is completely browser (IE), easy to operate, and is uploaded as if the official document is turned on, issued.
(2) File management
File management and file queries are the management and utilization of information resources. To live in the file, you will always go to the archive room. If you do things outside, you will be very inconvenient; now all documents are classified into the server, and you can make a unit according to the issuance of the file. Waiting for keywords to query, it is convenient to check and facilitate management.
(3) Approval time limit
The transfer time of the official document depends on the approval time of each responsible comrades during the approval process. In order to improve the efficiency of the work, the Shanghai Health Bureau is divided into issued documents according to the urgency of the document, in order not to affect the urgency of the document. Human "," emergency "," general ", etc., to urge recipients depending on the situation. For example, if it is a document labeled "projected", the recipient should handle within 48 hours, more than 48 hours is considered violations. The shipping time and the recipient to open the file can be displayed at the same time, which can effectively control the flow time of the official document, thus achieving the effect of timely approval. (4) Information sharing
In the daily work of the organ, sending notices are often doing things, in the past, paying in a fixed location, but also call confirmation, especially to hold an urgent or important meeting, but also busy. Now through the bulletin board, all kinds of notices are released online, and each staff can see that they can also be discussed with each other or discuss related issues. In addition, using the BBS provided in the system, the communication between the colleagues can be strengthened, saving time, and simple and fast.
I often hear such a thing: the unit has built an OA system, but there are very few people, or to play the files, the first-level first-level declaration, then the first level will be reached, and the reason why the system is too complicated, there is Said that it is too much trouble, and it is impossible to use the office, this investment is definitely not worth it. If you build a simple and practical Web OA system like the Shanghai Health Bureau, there is almost no training, all staff can master, and as long as the network can work anywhere, just like small A, such OA system is affirmed welcome.
